Call Today to Schedule Your Tour!! 405.245.3234

3500 N. Coltrane Road, Oklahoma City, OK 73121 ~ Within the beautiful community of Forest Park! (Not Edmond)
The Monastery at Forest Lake

OKC'S PERFECT INTIMATE AND ELEGANT WEDDING VENUE FOR UP TO 70 GUESTS!!!

Service Agreements

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Privacy Policy

The Monastery at Forest Lake is dedicated to protecting your privacy and safeguarding your personally identifiable information. Our main purpose in collecting your personal information is to provide you with a streamlined experience in making reservations at The Monastery at Forest Lake. We only collect information about you that we consider necessary for achieving this. The Monastery at Forest Lake takes security seriously. When users make a reservation, we use every precaution to safe guard it online and offline. 

Policy Modifications

The Monastery at Forest Lake may amend this Privacy Statement from time to time in order to meet changes in the regulatory environment, business needs, or to satisfy the needs of our guests, properties, strategic marketing partners, and service providers


PHOTOGRAPHERS


The Monastery at Forest Lake welcomes professional photographers BY APPOINTMENT for the following type of outdoor only shoots: Engagement, Wedding, Senior Pics, Couples and Nature - We ask for approval to share those photos for promotion purposes, and to be tagged in social media/online postings, verses charging a fee as most other venues.   Let's help each other! 


For liability purposes, we will remain on site while photos are being taken, any photographers attempting shoots outside of these guidelines, will be asked to leave the property, without the option to return.  We are strict on the photo representation of our business, and the customers we serve.  We thank you in advance for respecting this policy.  Ideal shoot times are Tue-Wed-Thur, 10am-5pm.  Call to schedule.

Bed and Breakfast Policies AND INFORMATION

Check-in time is after 3 PM please call if you are going to arrive after 8 PM

Check-out  time is 11 AM

– Rooms are single or double occupancy only.

– The Monastery B&B area cannot accommodate children, It is an adult only space for the overnight guests.  Children are certainly permitted at Chapel Events, but do need constant supervision due to the Historic Lakefront property. Children and/or non B&B guests are limited to the Chapel Venue Area only for events.

We do not accommodate pets. However, one Registered Service Animal is permitted in a specific area with prior approval and a $25 service fee each night  of your stay, along with a $50 deposit required that will be returned with no damage. Common area exposure is not permitted.

– We are a non-smoking Oklahoma City B&B. Guests who smoke may do so outdoors only. A minimum $250.00 cleaning fee will be charged if a guest smokes anywhere indoors.

Gift Certificate sales are final, non-refundable and must be used within 6 months.

– We do not charge based on number of occupants, all rates are on a per room basis. 2 Guest Maximum Occupancy per room.

 
Important Factor: Based on the age of the construction, several stone steps, bi-level property, and the size of the living quarters, the B&B Area isn't ideal for those needing Handicap Accessibility. Adjustments can be made, but there are many steps, and some distance involved to the rooms which is currently unavoidable at present. 

Bed and Breakfast Deposits and Payment Options

 – To confirm your reservation a deposit amount equal to the first night’s room rate or 50% of the entire stay’s rate is due when your reservation is made. We accept cash, traveler’s checks, and all credit cards. 

Bed and Breakfast Cancellation Policy

– With 5 or more days’ notice the deposit is refunded in full.

– If you must cancel less than 5 days prior to arrival, the full amount for all nights and prepaid package items will be charged. If the room nights are re-booked, a gift certificate for a future stay will be given. No refund for early departures. Unlike a large hotel, The Monastery at Forest Lake only has 5 rooms. Cancellations have a great impact. When your reservation is confirmed, all other requests for that suite are turned away.

– A Special Cancellation Policy exists for groups or individuals reserving more than two rooms for any given date. This policy basically extends the cancellation notification period from 15 days to  45 days.

Chapel Reservation / Cancellation Policy

All Event Policy Details are defined within a contract that will be discussed at Booking. 

Please let us know if you have specific questions beforehand!


#1 Package: Elopement – No Guests $495 


A $250.00 non-refundable deposit must be paid at time of booking.  The balance is due 30 days prior to your wedding date. Weddings booked less than 30 days prior to the wedding date must be paid in full at time of booking. No refunds will be given for cancellations.  However, we will put the wedding on hold for up to 6 months so you can schedule a new date.  If the balance is not paid by the due date, your reservation will be cancelled and the date will be reopened for booking.


#2 Package: Simple Elegance – 25 Guests  $1750


A $550.00 non-refundable deposit must be paid at time of booking. The balance is due 60 days prior to your wedding date. Weddings booked less than 60 days prior to the wedding date must be paid in full at time of booking. No refunds will be given for cancellations.  However, we will put the wedding on hold for up to 6 months so you can schedule a new date.  If the balance is not paid by the due date, your reservation will be cancelled and the date will be reopened for booking.


#3 Package: A Family Affair – 50 Guests  $2250


A $750.00 non-refundable deposit must be paid at time of booking. The balance is due 60 days prior to your wedding date. Weddings booked less than 60 days prior to the wedding date must be paid in full at time of booking. No refunds will be given for cancellations.  However, we will put the wedding on hold for up to 6 months so you can schedule a new date.


#4 Package: Larger Party Wedding Service Only - 70 Guests $2250


A $750.00 non-refundable deposit must be paid at time of booking. The balance is due 60 days prior to your wedding date. Weddings booked less than 60 days prior to the wedding date must be paid in full at time of booking. No refunds will be given for cancellations. However, we will put the wedding on hold for up to 6 months so you can schedule a new date.


#5 and #6 Packages $3500 - $4088


A $1500.00 non-refundable deposit must be paid at time of booking. The balance is due 60 days prior to your wedding date. Weddings booked less than 60 days prior to the wedding date must be paid in full at time of booking. No refunds will be given for cancellations. However, we will put the wedding on hold for up to 6 months so you can schedule a new date.


There is a $300 additional Security Deposit Required for each contract to be refunded after the event.

 

Additional Contact Information

Matthew pierce 405.760.9984

Facilities Director

Marketing

Ministerial Services

Landscaping Engineer

Promotions

Finance


matthew633@cox.net

Sharyn pierce 405.245.3234

Client Relations

Event Coordinator

B&B/Chapel Scheduling

Web Manager

Interior Designer

Payment Processing


sharynpierce@yahoo.com

5/5/19 Open House Give-A-Way Terms and Conditions

Wedding Give-A-Way Guidelines

1. Wedding Venue Provided for UP-TO 50 Guests.

2. Winner must redeem before May 5th, 2020.

3. The Bride or Groom must be the winner, non-transferable.

4. We reserve the right to utilize wedding photos for our Portfolio and Web Management.

5. Standard contractual agreement must apply.

6. Additional requests outside of the standard package will come with a fee.

7. The following is included in the package:

· One B&B room reserved for Bride prep, one-night stay at no charge 

 Second night is offered at a discounted rate at $100

· 6 Hours of Chapel time

· Cake cutting/serving room included

· Minister Services Available

· Guest Registration table

· Sound System

· Set-up/Clean-up Services Included

· You may personalize the Chapel with ADDITIONAL décor/colors

· Draped serving and Gift tables provided in small Reception area

· Keepsake Champagne glasses included

Bed & Breakfast Weekend for Two Give-A-Way Guidelines:

1. Winner must redeem by November 2019.

2. This IS a transferable offer, it’s acceptable to gift towards another party.

3. The gift certificate is for the Robert S Kerr Hide-A-Way, but available to transfer towards a room of equal or less value.

4. This offer is for a two consecutive night’s stay, subject to availability. Weekdays are included.

5. Standard B&B policies must apply.